University of Toronto

Office of Convocation

Graduation Checklist Fall 2016

Before Convocation – Advance Planning: please note that you must have access to ACORN and UTmail.
Step 1: check your name as it appears in ACORN
When - before the September 20, 2016 name change deadline date.
How - select the Graduation & Convocation tab on ACORN and review your "name on diploma." If required, request name changes/corrections/accents.
Why - name changes requested after the September 20, 2016 name change deadline will be subject to an $80.00 diploma replacement fee.
Step 2: if you are not attending your ceremony RSVP "not attending"
When - between October 11th and October 24th.
How - select the Graduation & Convocation tab on ACORN.
Why - follow the link to getting my diploma to review information on how obtain your diploma after the conclusion of ceremonies.
Step 3: if you are attending your ceremony know your ceremony date and time
When - as soon as it becomes available on the Office of Convocation website.
How - find your ceremony date and time on our website.
Why - you may only attend the ceremony at which your degree is being conferred. You may not attend alternate or future ceremonies.
Step 4: if you are attending your ceremony rent, or purchase, academic regalia
When - between October 11th and October 24th.
How - online through our supplier Gaspard LP. Please ensure that you select the correct ceremony.
Why - the gown rental ID (provided by Gaspard LP) is required to process your RSVP and guest ticket order in ACORN.
Step 5: if you are attending your ceremony RSVP and order your guaranteed (maximum of two) guest tickets and request non guaranteed extra tickets
When - between October 11th and October 24th.
How - order tickets by selecting the Graduation & Convocation tab on ACORN. Please note that gown rental ID is required to process your order.
Why - an RSVP is mandatory to attend convocation. Please note that guest tickets cannot be guaranteed if you miss the RSVP deadline.
Step 6: notify our office if you have a guest(s) requiring an accommodation such as accessibility seating
When - between October 11th and October 24th.
How - indicate that you have a guest requiring accommodation when you RSVP and guest tickets or contact the Office of Convocation.
Why - so that we may accommodate your guests and ensure their ability to attend your convocation ceremony.
Step 7: notify our office if you require an accommodation
When - between October 11th and October 24th.
How - contact the Office of Convocation. If emailing please use your UTmail address and include your student number in the email.
Why - so that we may ensure your ability to participate in your convocation ceremony.
On the Day of Your Convocation:
Step 1: ensure that your guests have their tickets
When - tickets will be available for download on ACORN as of 5:00 p.m. on October 26th.
How - select the Graduation & Convocation tab on ACORN .
Why - guests without tickets will not be admitted.
Step 2: arrive at University College
When - at least ninety minutes prior to start of the ceremony.
How - without personal items (purses, coats, cameras) as there is no secure storage space in University College.
Why - to pick up your gown and hood.
Step 3: go to the marshalling rooms in University College
When - one hour and fifteen minutes prior to start of the ceremony.
How - follow the signs posted at University College.
Why - to receive instructions from the Student Marshals and to be lined up to process into Convocation Hall 30 minutes before the ceremony begins.
Step 4: return your regalia following your convocation ceremony.
When - shortly after the conclusion of your ceremony.
How - in person at University College or in Convocation Plaza.
Why - to avoid additional rental charges.

NOTE: To ensure your participation in the ceremony, please arrive by the times provided. Due to the complex arrangements involved in arranging a successful ceremony, if you arrive late there is no guarantee that you will be able to join the ceremony.